Privacy Policy

Explains what information Meerkat collects, why it is used, and how long it may be retained.

Effective Date2026-03-11

Operational Note

This document is a public policy draft for Meerkat Bot, the docs site, and the analytics dashboard. It will be updated on this page whenever the operating policy changes.

1. Information We Collect

Meerkat processes the minimum amount of information needed to record Discord server activity and provide analytics features.

Discord identifiers such as server IDs, user IDs, channel IDs, and role IDs
Server configuration data such as locale, log channel, welcome message settings, and forbidden word settings
Activity data such as voice join and leave times, session length, and participation metrics
Web service data such as login sessions, viewed server dashboards, and basic access logs
Inquiry data voluntarily submitted by users through email or contact channels

2. Why We Use Information

To provide core features such as voice activity time, rankings, onboarding metrics, and participation balance
To store server-specific settings and deliver localized responses
To detect abuse, debug issues, and respond to operational incidents
To respond to inquiries, publish updates, and improve the service

3. Retention

Data is retained only as long as reasonably necessary for operating the service and its features. When it is no longer needed, it may be deleted or de-identified.

Server configuration data may be retained while the related feature remains active
Voice session and analytics data may be retained to support ongoing reporting features
Inquiry records may be retained for a reasonable period after handling the request
Users may request deletion through available product flows such as `!forgetme` where supported

4. Sharing and Processors

Meerkat does not sell user data. Infrastructure, hosting, logging, and authentication providers may process data only as needed to operate the service.

Information may be disclosed when required by law or when reasonably necessary to protect rights, security, or service integrity.

5. User Rights

Users may contact the operator regarding how their data is processed
Where applicable, users may request correction, deletion, or restriction of processing
Server administrators and end users may submit such requests through commands or contact channels

6. Security Measures

Access controls with least-privilege principles
Operational separation and secret management
Monitoring for abnormal access and error conditions
Data minimization and deletion workflows where appropriate

7. External Services and Links

Meerkat-related services may be provided across separate domains such as https://meerkathq.com and https://gui.meerkathq.com.

When you move to third-party services such as Discord or GitHub, their own terms and privacy policies may also apply.

8. Contact

Questions about privacy or data processing can be sent to meerkatstudio.dev@gmail.com.

9. Changes to This Policy

This policy may change as the product, infrastructure, or legal requirements evolve. Material changes will be reflected on the docs site or announced through official channels.